Posted 23 June 2022
ASSISTANT OPERATIONS MANAGER
Hong Kong
The Assistant Operations Manager will be responsible for leading the logistics of hosting auctions and events in Hong Kong and Asia; overseeing the entire process whilst ensuring completion in a cost effective and timely manner, reflecting our position as the most dynamic and forward-thinking auction house in the world.
The Assistant Operations Manager will provide support to the Operations Manager with managing the in-house gallery and other administrative tasks.
Duties and Responsibilities
Events – Auctions, Previews, Touring and Departmental Events
- Report to Operations Manager, Hong Kong for the planning and organization of all events and auctions in Hong Kong and Asia.
- Facilitate and supervise all aspects of event planning and execution, including venue set-up, catering, décor, transportation, equipment, IT, AV, program rundown and cost control.
- Ensure project status and delivery information are promptly communicated to internal teams and other contractors.
- Perform review of design elements for effectiveness and creativity, and supervise event set-up and installations.
- Generate new ideas regarding design creation and production techniques for each event.
- Ensure the cost of hosting each event is maintained within budget.
- Manage services provided by vendors including but not limited to negotiating quotations, monitoring delivery schedules, quality assurance, and problem resolution.
- Collaborate with all internal departments, such as shipping, security and specialists, as well as overseas offices, and outside vendors for all venue set-up design, installation & de-installation, and logistics planning.
- Ensure a prestigious, creative, on-brand experience at all times.
- Liaise with accounts department for all outgoing payments and maintain quotation and payment records.
- Perform any other duties as assigned by the Operations Manager.
Professional Skills and Experience
- Strong time management, organizational, and interpersonal skills.
- In-depth knowledge of production process and resources, as well as other event resources.
- Ability to manage challenges and proactively provide solutions.
- Ability to multi-task.
- Detail minded, creative, and cost sensitive.
- Excellent communication skills in English and Chinese (verbal and written).
- Highly desired to deliver the best.
- Extremely passionate about venue set-up and display design.
Education and Training
- Minimum of 5-years experience (or proven experience) in event management and/or venue set-up, design & production.
Personal Attributes
- Strong time management, organizational, and interpersonal skills.
- In-depth knowledge of production process and resources, as well as other event resources.
- Ability to manage challenges and proactively provide solutions.
- Ability to multi-task.
- Detail minded, creative, and cost sensitive.
- Excellent communication skills in English and Chinese (verbal and written).
- Highly desired to deliver the best.
- Extremely passionate about venue set-up and display design.
Working Conditions
- Work is primarily undertaken in our Hong Kong office with attendance at the warehouse as required.
- The candidate must be flexible with regard to work schedules and weekend hours and be willing to work at all auctions and events.
To apply, please email a resume and cover letter to [email protected]