Posted 23 June 2022

ASSISTANT OPERATIONS MANAGER

Hong Kong

The Assistant Operations Manager will be responsible for leading the logistics of hosting auctions and events in Hong Kong and Asia; overseeing the entire process whilst ensuring completion in a cost effective and timely manner, reflecting our position as the most dynamic and forward-thinking auction house in the world.

The Assistant Operations Manager will provide support to the Operations Manager with managing the in-house gallery and other administrative tasks.

Duties and Responsibilities

Events – Auctions, Previews, Touring and Departmental Events

  • Report to Operations Manager, Hong Kong for the planning and organization of all events and auctions in Hong Kong and Asia.
  • Facilitate and supervise all aspects of event planning and execution, including venue set-up, catering, décor, transportation, equipment, IT, AV, program rundown and cost control.
  • Ensure project status and delivery information are promptly communicated to internal teams and other contractors.
  • Perform review of design elements for effectiveness and creativity, and supervise event set-up and installations.
  • Generate new ideas regarding design creation and production techniques for each event.
  • Ensure the cost of hosting each event is maintained within budget.
  • Manage services provided by vendors including but not limited to negotiating quotations, monitoring delivery schedules, quality assurance, and problem resolution.
  • Collaborate with all internal departments, such as shipping, security and specialists, as well as overseas offices, and outside vendors for all venue set-up design, installation & de-installation, and logistics planning.
  • Ensure a prestigious, creative, on-brand experience at all times.
  • Liaise with accounts department for all outgoing payments and maintain quotation and payment records.
  • Perform any other duties as assigned by the Operations Manager.

Professional Skills and Experience

  • ​Strong time management, organizational, and interpersonal skills.
  • In-depth knowledge of production process and resources, as well as other event resources.
  • Ability to manage challenges and proactively provide solutions.
  • Ability to multi-task.
  • Detail minded, creative, and cost sensitive.
  • Excellent communication skills in English and Chinese (verbal and written).
  • Highly desired to deliver the best.
  • Extremely passionate about venue set-up and display design.

Education and Training

  • Minimum of 5-years experience (or proven experience) in event management and/or venue set-up, design & production.

Personal Attributes

  • ​Strong time management, organizational, and interpersonal skills.
  • In-depth knowledge of production process and resources, as well as other event resources.
  • Ability to manage challenges and proactively provide solutions.
  • Ability to multi-task.
  • Detail minded, creative, and cost sensitive.
  • Excellent communication skills in English and Chinese (verbal and written).
  • Highly desired to deliver the best.
  • Extremely passionate about venue set-up and display design.

Working Conditions

  • Work is primarily undertaken in our Hong Kong office with attendance at the warehouse as required.
  • The candidate must be flexible with regard to work schedules and weekend hours and be willing to work at all auctions and events.

To apply, please email a resume and cover letter to [email protected]