GENERAL OFFICE ADMINISTRATOR, KOREA

Seoul

The General Office Administrator’s role is to undertake administrative tasks, greet and direct clients, answer and respond to calls and emails, all the while providing an exceptional level of client service. The role will be responsible to ensure the tidiness and efficiency of the office and provide support to all local team members on task ask required. This role will also work with shipping vendors and support local events.

Qualified candidates will have excellent verbal and written communication skills, a strong ability to multi-task and a friendly demeanor.

Duties and Responsibilities

Assist shipping team in coordinating shipments to/from Korea as required
Manage phone calls and correspondence with clients and vendors
Speak with clients, assist with bids and interface with clients for specific enquiries
Sales preparation and client management, including registering clients, generating lists, contacting clients, preparing bid sheets, etc
Arrange purchase of standard office equipment; negotiate price, quality, and delivery efficiently
Basic translation of company materials
Submit timely reports and prepare presentations/proposals as assigned by manager
General office management duties as required, including courier services, cleaning and security
Work at auctions and special events – and assist with organizing – as required
Work closely with other departments in the organization, as well as external organizations and individuals
Greet and direct clients

Professional Skills and Experience

Proficiency with standard business applications, such as MS Office with an emphasis on Excel
Familiarity with database management
Fluent in both Korean and English

Education and Training

Art History background desirable

Personal Attributes

Ability to deal with multiple tasks
Highly organized with exceptional attention to detail
Ability to communicate in a professional manner with all levels of people including colleagues and clients
Ability to prioritize and adjust with change
Ability to work with strict deadlines
Ability to work under high pressure situations
Strong analytical skills and problem solving ability
Excellent client service skills
Absolute confidentiality and discretion
Ability to work collaboratively with other areas of the business

Working Conditions

The duties will be performed in an office environment
The candidate must be flexible with regard to work schedules and weekend hours and be willing to work at all auctions and events
The position may require travel for specific tasks and projects

To apply, please email a resume and cover letter to [email protected].