Posted 22 November 2021

Client Accounts Representative


Working within a team of five, the Client Accounting Representative role will support daily management of both the Debtors and Consignors Ledger for Phillips’ European and Asian auctions. Assisting with debt management, consignor settlements, and all related queries, this role will provide off-site and on-site support to all auctions.

Duties and Responsibilities

·         Work closely with colleagues, Specialist Art Departments and business support            functions to offer a seamless and pro-active solution to the Client Accounting                function.

·         Create and issue buyer invoices, alongside private sales and after sales                         invoices.

·         Oversee and assist with the processing of payments for buyers and vendors in             an accurate and timely manner.

·         Lead on debt management activities and all formats of buyer payments,                         allocation of funds and issuing of collection orders.

·         Review consignor contracts and enter charges and adjustments as necessary.

·         Settle consignor payments via Phillips’ banking systems.

·         Support reporting and settlement processes for Artist Resale Rights and VAT.

·         Assist with management reporting on cash flow, debtors and other ad-hoc                    reports as needed.

·         Directly support and attend offsite sales for sale support as required.

·         Perform any other ad-hoc duties/special projects as requested.

Professional Skills and Experience

·         Sufficient professional experience working in accounts payable and accounts                 receivable roles

·         Experience within an auction house Client Accounts department or similar                     environment, desirable

·         Fluency in written and spoken English is essential

·         Demonstrable knowledge of auction house VAT & Compliance, desirable

·         Working knowledge of, and experience with, Excel, essential, with advanced                Excel proficiency skills/knowledge, preferred

·         IT literacy and ability to work with ‘in house’ commercial Finance systems (JE                Edwards/NetSuite)

·         Experience with MS Office Suite and Outlook, required

Personal Attributes

·         Excellent client-relations, inter-personal and presentation skills including                        superior tact and diplomacy skills.

·         Detail-oriented with analytical and problem solving skills

·         Ability to work professionally and collaboratively with all clients and other areas            within the business.

·         High degree of time and resource management skills with the ability to work in              a high-volume, deadline-driven environment.

·         Meticulous attention to detail.

·         Ability to deal effectively and efficiently with multiple tasks.

·         Ability to self-motivate and work autonomously or as part of a global team.

·         Adept at learning customised computer systems

·         Proactive with excellent organisational skills.

·         Sound financial and compliance acumen

Working Conditions

·         Work is undertaken in an office environment, predominantly Berkeley Square.

·         Flexibility to work evenings/weekends as necessary as well as auctions or                     special events.

·         A pre-requisite of the role is the ability, when required, to support our offsite                  sales

·         Must be legally eligible to work in the United Kingdom without sponsorship


To apply, please email a resume and cover letter to [email protected].