ART INVENTORY COORDINATOR

New York

This position is responsible for property receipt, release and inventory of artwork, design. Phillips values a workforce with a wide variety of experiences, backgrounds and skills, so we encourage you to apply even if you do not meet all of the qualifications.

Duties and Responsibilities

· Receive and release property at the warehoue and Park Avenue gallery

· Tag, label, and document inbound and outbound property.

· Update the Property Management System with accurate data entries.

· Manage the department's inbox, responding to collection inquiries and general queries promptly.

· Delegate tasks to departmental art handlers at the warehouse or Park Avenue gallery

· Assist in the safe storage of property at the warehouse and gallery

· Coordinate the preparation and receiving of transfers at the warehouse and gallery

· Load and unload trucks, moving crated/packed works within the warehouse and the gallery

· Perform artwork condition reports

· Provide exceptional customer service to clients and shippers

· Manage collection orders and property release

· Coordinate the transfer of aged inventory to an off-site warehouse.

· Generate aging reports for inventory management.

· Conduct semi-annual physical inventory

· Assist in constructing or retrofitting crates for artworks

· Handle the packing and unpacking of artworks

· Operating a forklift to move property and crate movement

· Dispose of materials and unused crates in warehouse and gallery

· Assist with clearance project document, send off-site, and follow-up on old property

· Perform other ad-hoc duties as requested

Professional Skills and Experience

· 3 years’ experience in an auction house, gallery, museum, or art handing company is required

· Strong attention to detail and organizational skills

· Excellent communication and customer service skills

· Flexibility and adaptability to handle various tasks

· Physical ability to lift and move heavy objects when required

· Working knowledge of and experience with various packing methods suitable for a wide range of media is preferred.

· Forklift operation experience, preferred

· Proficiency in MS Office Suite/Outlook is preferred

· Familiarity with Voxme software is preferred.

Education and Training

· Bachelor of Arts, preferred

· A background in Fine Arts is preferred.

· Fine Arts background, preferred

· Knowledge of foreign languages such as French, Spanish, Italian, or German is helpful.

Personal Attributes

· Ability to handle delicate and fragile artworks is required.

· Must be able to work professionally and responsibly with clients, shippers, and all areas within the business.

· Ability to lift heavy objects such as crates, pedestals and auction furniture

· Proactive with excellent organizational skills

· High degree of time and resource management skills with the ability to work under pressure and prioritize to meet strict deadlines

· Ability to deal effectively and efficiently with multiple tasks

· Dependable, consistent and punctual attendance, required

Working Conditions

· Work is undertaken in our Long Island City warehouse and Park Avenue galleries

· Requires local travel between gallery and warehouse locations

· Evening work as required

Additional Info

· The hourly pay range for the role is $25.00-27.00 per hour.

Please submit your resume and cover letter to Careersus@phillips.com. Please use the subject header "Art Inventory Coordinator". Please be advised: due to the high volume of applicants, we are only able to contact those candidates whose skills and backgrounds best fit the needs of the open position.